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Pharmacy / Medical Store

Never sell an expired medicine again.

Medical stores require absolute precision. Standard software cannot handle complex batch numbers, expiry dates, and Schedule H records. BBS is engineered for strict medical compliance to protect your drug license.

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Target Businesses

Built strictly for: Retail Pharmacies, Chemists, Medical Supply Shops, and Wholesale Druggists.

"Unlike General Retail, this vertical shifts focus from SKUs to Batches. One product (e.g., Paracetamol) can have multiple batches with different expiry dates and prices sitting on your shelf simultaneously."

Key Benefits

  • Avoids selling expired stock with automatic POS blocking.
  • Instant shelf lookup using the rackNo field during billing.
  • Ready-to-audit logs for drug inspector reviews.
The Problem

Generic retail software will get your drug license suspended.

If you use a standard POS system for a pharmacy, it treats a strip of Paracetamol as a single, static item. It doesn't know that you received a new batch today that expires in 2026, while the older batch in the back expires next month. When an inspector audits you, or a patient complains about an expired drug, standard software leaves you completely exposed.

Why Generic Software Fails:

  • • No separation of batches (Batch A vs Batch B pricing).
  • • Does not generate mandatory Schedule H/H1 registers.
  • • Lacks generic salt name search for finding substitute medicines.

Real-World Use Cases

How Bharat Billing System actually performs in a medical store environment.

Case 1: The Drug Inspector Audit

Scenario: A state drug inspector walks into your pharmacy unannounced and demands to see your Schedule H1 register for the past 6 months to ensure restricted antibiotics are being sold only with valid prescriptions.

The BBS Advantage: Because you've been using BBS, every time you billed a Schedule H drug, the system automatically prompted the cashier for the Doctor's Name and Patient details. You click one button, export the Schedule H1 report to PDF, and hand it to the inspector. You pass the audit flawlessly in 2 minutes.

Case 2: The Expired Batch Block

Scenario: A new employee is working the counter. They grab a bottle of cough syrup from the back of the shelf. They don't realize the bottle actually expired 2 days ago.

The BBS Advantage: The employee scans the barcode. BBS instantly reads the batch number tied to that barcode, detects the expiry date has passed, and throws a massive red warning on the screen, physically blocking the item from being added to the bill. A disaster is averted.

Core Features & Compliance

Core Enabled Features

  • Batch & Expiry Register

    Track stock on a batch-by-batch basis. Automatically flags near-expiry medicines.

  • Schedule H/H1 Compliance Book

    Mandatory recording of doctor names, patient names, and dates for restricted drug sales.

  • POS Search List

    Rapid keyboard-only medicine lookup by generic salt name or brand.

GST & Legal Presets

  • Drug License Numbers (Form 20 & 21) auto-embedded on invoices.
  • Life-saving drugs locked to 5% GST; OTC at 12%; Cosmetics at 18%.
  • Invoice Layout: Pharma Bill.
  • Composition scheme disabled (mandatory regular tax scheme for druggists).

What to Expect in 30 Days

0

Expired medicines sold to customers accidentally.

100%

Compliance on your Schedule H1 registers for the drug inspector.

Seconds

To find substitute medicines based on Salt/Composition when out of stock.

Comprehensive Feature Specifications

Fields Tracked

Noun: Medicine

  • batchNo: Unique batch numbers for tracking supply batches.
  • expiryDate: Expiry date to prevent selling expired stock.
  • mfgDate: Manufacturing date of the batch.
  • salt: Chemical composition/salt mapping for alternative suggestions.
  • schedule: Drug schedules (H, H1, X, OTC, etc.).
  • rackNo: Shelf location index for quick drug retrieval.
  • mrp: Maximum Retail Price safeguarding.
  • barcode: Barcode mapping.

Operations & Modules

  • Batch & Expiry Register: Full batch management including manufacturing dates, expiry dates, godown assignments, and stock valuation.
  • Schedule H/H1 Sales: Captures patient details, prescribing doctor names, and doctor registration numbers. Protects against unlicensed transactions.
  • Generic Substitutes: Composition-based substitute search to check alternate brands when a medicine is out of stock.
  • Doctor Commission & Referrals: Roster of prescribing doctors, customizable commission rules (Percentage or Flat rate per referred sale), automatic accrual calculation, auto-settlement of payouts, and automatic Double-Entry Journal Voucher (JV) posting (Debits Doctor Commission Expense A/c and Credits Cash/Bank A/c on payment).
  • Expiry Alert & Quarantine Bin: Separates batches expiring soon (≤30, ≤60, ≤90 days) and blocks expired drugs from POS sales.
  • Narcotics Schedule X Register: Separate locked registry for tracking highly regulated narcotics.

POS Configurations

  • Layout: Search List (focused on keyboard search)
  • Action: Text search
  • Images: Disabled

GST & Billing Details

  • Template: Pharma Bill (pharma-bill)
  • Rates: 5% (life-saving drugs), 12% (OTC drugs), 18% (cosmetics)
  • Composition: Not Applicable (regular scheme only)
GST Note: Drug License No. (Form 20/21) must be printed on every invoice. Schedule H/H1 drugs mandate doctor and patient details.

Secure your Pharmacy.

Protect your drug license with flawless batch tracking and expiry management.

Buy Lifetime License (₹7,999)