Automate RA Bills and retention tracking.
Contractors don't sell physical items off a shelf. You bill for ongoing civil work across multiple stages. BBS handles the complexities of Running Account (RA) bills, mobilization advances, and retention deductions natively.
Start Contractor TrialTarget Businesses
Perfectly optimized for: Civil Contractors, Builders, Interior Decorators, and EPC Firms.
"Completely overhauls standard invoice structures. Instead of simple retail bills, it generates RA (Running Account) Bills that calculate cumulative work done, minus prior billings, minus retention percentages."
Key Benefits
- Generates professional, multi-stage RA bills for client submission.
- Automatically tracks security deposit (retention) deductions.
- Proper GST compliance for Works Contracts under Indian law.
Excel spreadsheets lead to catastrophic billing disputes.
When a construction project takes 18 months, tracking the "Cumulative Work Done" minus "Previously Billed" in Excel is a nightmare. If you miscalculate the retention percentage on RA Bill #4, the client's auditor will reject the invoice, delaying your payment by weeks and killing your cash flow.
Why Generic Software Fails:
- • No logic for cumulative "Total to Date" vs "Previous" billing.
- • Cannot automatically deduct 5% Security Retention from the net payable.
- • Fails to handle Mobilization Advance recovery correctly.
Real-World Use Cases
How Bharat Billing System actually performs for a civil contracting firm.
Case 1: Generating RA Bill #3
Scenario: You are 3 months into a commercial building project. You need to bill the client for the 3rd floor slab casting, but you must subtract the amounts already billed in RA #1 and RA #2.
The BBS Advantage: You simply open the project in BBS and enter the new cumulative progress. BBS automatically retrieves RA #1 and RA #2 data, subtracts the previous amounts, and generates a flawless, auditor-ready RA #3 invoice detailing "Work Done Since Last Bill." Payment delays eliminated.
Case 2: Retention Money Tracking
Scenario: The client contract states they will withhold 5% of every bill as a security deposit (retention), payable 6 months after project handover.
The BBS Advantage: BBS has a built-in retention field. On every RA bill, it automatically calculates and subtracts the 5% retention from the net payable amount, while moving that 5% into a dedicated "Pending Retention" ledger. When the project finishes, you know exactly how much the client owes you in held deposits.
Core Features & Compliance
Core Enabled Features
Running Account (RA) Billing
Specialized invoicing structure calculating 'Cumulative Work', 'Previous Billed', and 'Current Billed'.
Retention & Advance Ledger
Automatically tracks security deposits and mobilizations advances separately from standard accounts receivable.
GST & Legal Presets
- Works contracts (civil structure): 18% GST with full ITC availability.
- Sub-contractor billing logic (TDS on GST deductions).
- Separate SAC codes for different consulting vs building services.
- Invoice Layout: RA Bill / Works Contract Invoice.
What to Expect in 30 Days
0
RA Bills rejected by client auditors due to math or cumulative errors.
100%
Tracking of every rupee withheld as a security retention by your clients.
Hours
Saved per month by abandoning complex, breakable Excel billing templates.
Ditch the Excel spreadsheets.
Generate flawless RA bills that client auditors approve on the first try.